Privacy Policy for
Personal Data

1. General Overview

The Departmental Association for Human Rights of Community Councils, Grassroots Organizations and other forms CIMARRÓN PUTUMAYO, identified with NIT 846003787-0... adopts this Policy to guarantee the protection, confidentiality, and adequate processing of the personal data of its associates, beneficiaries, project participants, employees, contractors, suppliers, allies, and other data owners.

2. Data Controller

• Entity: Asociación Departamental por los Derechos Humanos de Consejos Comunitarios, Organizaciones de Base y demás formas CIMARRÓN PUTUMAYO
• NIT: 846003787-0
• Legal Representative: CORTES CORTES MARLENY
• Address: Carrera 21 # 31-90, Barrio El Jardín, Puerto Asís - Putumayo
• Email: putumayocimarron@gmail.com
• Contact Phone: 3113590790

3. Data Collected

The entity collects and stores personal information necessary for its operational and administrative activities, such as:

• First and last names
• ID type and number
• Contact info: address, municipality, phone, email
• Photographs and audiovisual material in activities
• Academic, employment, or social participation information
• Banking or financial data for contractual payments
• Sensitive data (ethnic origin, community, health, biometric information), only when strictly required for specific projects and with express authorization.

4. Processing Purposes

Personal data will be used for:

• Registration of associates, representatives, members, volunteers, and beneficiaries.
• Execution of social, humanitarian, human rights, environmental, cultural, academic, or community projects.
• Contact for open calls, workshops, events, campaigns, and training processes.
• Management of contractors, suppliers, and allies.
• Security, attendance control, and evidence of activities.
• Reports to public, private, funding, and international cooperation entities.
• Accounting, labor, tax, and contractual management.
• Sending institutional, educational information, and official communications.

Information will not be sold or delivered to third parties without authorization except for legal obligations.

5. Rights of the Data Subject

Every data subject can:

• Consult their data.
• Request updates, corrections, or deletion.
• Revoke authorization.
• File complaints with the Superintendency of Industry and Commerce.

6. Handling Requests

The data subject may exercise their rights through:

• Institutional email: putumayocimarron@gmail.com
• Address: Carrera 21 # 31-90, Barrio El Jardín, Puerto Asís – Putumayo
• Phone: 3113590790

Legal response times:
Inquiries: up to 10 business days
Claims: up to 15 business days

7. Data of Minors

The Association will only process data of minors when linked to social, educational, or human rights projects, protected by the best interests of the minor and with the authorization of the legal representative.

8. Security and Confidentiality

The Association will implement technical, human, and administrative measures to:

• Protect information.
• Prevent loss, unauthorized access, alteration, or misuse.
• Ensure safe preservation of physical and digital files.

9. Data Transfer

Information may be provided to:

• Public entities (ICBF, mayoralties, governorships, ministries).
• Allied or funding organizations for project execution.
• Control entities when required by law.

Always under the duty of confidentiality and protection.

10. Validity

This Policy is effective from its publication, and the data will be stored as long as:

• A relationship with the data subject is maintained.
• Legal or contractual obligations exist.
• Deletion is not requested within the limits of the law.